HOURS Board Meeting
December 7, 2006
Present: Jon Hain, Ali Dwyer, Rob McClure
Meeting called to order at 7:45 pm. Minutes from previous months forthcoming.
Budget: Budget report submitted by Jon. Projected budget until the end of the year. In the budget, less revenue was raised than projected, but less money was spent. Details in budget report, some items will still need to be added. As far as Jon can tell, it all works out in the end. Jon will look into discrepancies in budget. Discussion of budget: Ali would like to see volunteer compensation promoted more readily; Jon suggested handed out HOURS to volunteers directly at the time of service, Ali will take some HOURS to have on hand (volunteers can not earn more than 60 HOURS in a year); Grants will have to be adjusted; Lower "Fundraising Other" to $50; increase Pancake Breakfasts to $3400; increase renewal fees to $500; subscriptions to be reduced to $10; Webhosting should be reduced to $300; (total projected income $6200). Expenses: Advertising $350; Donations $1285; Dues $250; Fundraising Pancakes $1400; Insurance $0;License and Permit Fees: Other $125; L&P Pancakes $155; Office Supplies $200; Telecom $260; Printing, Newspaper $1150; Printing, Other: $1000; Rent, Office $1800; Rent; Other $100; Tax $200; Volunteer Compensation $600; Webhosting fees $150. (Draft budget, pending some checking in about some items. Jon will learn a few things and send out the budget for review before the end of the year.)
Raffle Items: Raffle winners should be called. Sussanne has the names of the raffle entries, will draw on Sunday. The "Fuck White Supremacy" t-shirt will be dropped out of the prizes, so as not to offend.
New Members: All new members at the fair were dispersed HOURS at the fair. Will be entered into the database and website by next week (Jon). Seven new members from the Fair, plus a few more. A couple new business members as well.
Holiday Trade Fair: Thoughts on the Holiday Fair.. people were fairly happy, Rob made more money than other years, same with Jon. The bartender was happy too. Rob talked with the woman regarding the Fair Trade Holiday Fair about combining the two events. WORT gave the event a lot of press time. Rob was on WORT on Friday. Jon did a follow up piece on "In Our Backyard", and talked a lot. Jon will write a thank you to Kathy at the High Noon for providing the space for free, running info in her ads, etc.
Printing Currency: Full color copies take a coated paper, not the kind Rob has. There is a printing co-op in Chicago area that may be able to do this. Jon will call for a quote.
Businesses: Jon is afraid that having the Timebank people to solicit business is too far removed. Rob thinks if people were educated on local currency that this could work. Jon would like to see two things before that: Timebank people to help with tabeling and see who has a grasp of the system; see if HOURS can get the businesses to sign up before having others take this on. Discussion of how to approach this.
New Member Website: The company the runs the Website is advising that HOURS not do what Jon has been planning to do. Jon thinks that the system will work because the HOURS system is perpetually out of balance. This will need to be addressed. Rob will put his mind to this. For now will get the members accounts together.
Pancake Breakfast: Ali has the list, Rob is bringing garlic and syrup and the flour. Jon will help with the kitchen starting 9;30, Ali will arrive early to start prep work. Rob has always dreamed of being there at 6:30. Ali can get potatoes and other things on list... and this is the last time and she means it this time.
Next meeting scheduled for budget review on 12/29 at 2:15 (or 12:30) p.m.
Next Board meeting schedule for 1/4 at 7:30pm
Meeting adjourned at 9:11 p.m.
Notes respectfully submitted by Kristin Sage
Approved by the Board on 2/28/07